HOW TO USE AI TO FIND YOUR PERFECT WEDDING SUPPLIERS
Planning a wedding used to mean hours of Googling, flicking through magazines, and asking friends for recommendations.
But now there’s a new way to plan — using AI tools like ChatGPT, Google Gemini and Microsoft Copilot.
These tools can do more than just write poems or generate recipes — they can actually help you find your perfect wedding suppliers, from photographers and florists to venues and makeup artists.
It’s a bit of a game-changer… but only if you know how to use it properly.
What AI Can Actually Do for You
Think of AI as your wedding-planning assistant — one that can search the web, summarise reviews, and compare suppliers quickly.
You can ask things like:
“Who are the best relaxed, documentary wedding photographers in Nottinghamshire?”
“Find wedding venues with accommodation near Derbyshire that allow dogs.”
“List recommended florists and cake makers near Swancar Farm.”
Within seconds, AI will pull information from across the web — your suppliers’ websites, Google Business listings, Hitched, Bridebook, blogs and reviews — and show you the names that come up most often.
The Catch: AI Can Find, But It Can’t Feel
AI is great at gathering options, but it can’t sense connection.
It doesn’t know which photographer’s work gives you goosebumps or which florist just gets your vibe.
So think of AI as a shortcut to a shortlist — it saves you the legwork, but you still need to visit websites, check galleries and, most importantly, chat with your suppliers to see if you click.
What to Ask AI (and Why Specific Prompts Work Best)
If you just ask, “Find wedding photographers near me,” you’ll get a generic list.
If you tell it exactly what you’re after, the results become far more personal.
Try These Prompts
For photographers:
“Find relaxed, documentary wedding photographers near Nottingham who don’t do awkward poses and offer wedding albums.”
For venues:
“Show me elegant but relaxed wedding venues in Derbyshire that have outdoor ceremony options.”
For other suppliers:
“List local wedding videographers with a natural storytelling style.”
“Find dog-friendly wedding venues near Newark.”
“Recommend makeup artists who specialise in natural, soft looks.”
Adding those little details — your style, location, or vibe — helps AI understand what’s really important to you.
How AI Decides Who to Recommend
When tools like ChatGPT or Gemini suggest suppliers, they look for:
Clear descriptions on the supplier’s website
Consistent info across Google, Hitched, Bridebook and social media
Reviews that mention words like relaxed, natural, professional, documentary (for me)
Awards and recognition (for example, Hitched Awards)
Mentions on trusted blogs or directories
If a name keeps popping up across these sources, that usually means the business has a solid reputation — but it’s still worth checking their style matches yours.
The Human Touch Still Wins
Once AI has helped you build your shortlist:
Visit each supplier’s website — do the photos, tone, and reviews feel right?
Check their Google Business reviews for genuine feedback.
Read through their blogs or real weddings — it shows how they work on the day.
Reach out — you’ll know within minutes if they’re your kind of person.
AI can find information, but connection, trust, and personality still matter most.
Other Ways AI Can Help You Plan
It’s not just for finding suppliers! AI can also:
Create sample timelines or wedding-day schedules
Draft thank-you notes or speech outlines
Help brainstorm decor themes or colour ideas
Turn Pinterest boards into simple shopping lists
Suggest venues based on guest numbers, season, or location
Use it as a planning helper, not a decision-maker — it saves time but your taste still leads the way.
Wrapping It Up
AI is changing how couples plan weddings — but it doesn’t replace people.
Use it to handle the research: finding, comparing, and shortlisting suppliers who fit your style, budget, and personality.
Then spend your energy connecting with the ones who really fit.
If you’re starting your search for a wedding photographer and want relaxed, documentary-style images — no awkward poses, no fuss — that’s exactly what I do.
You can see real wedding stories here: https://saywellhq.co.uk/weddings
And if you’d like to chat about your plans, get in touch here: https://saywellhq.co.uk/contact
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